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Description

Administrator

Cape Town International Convention Centre

Job Description:

  • Assist clients telephonically at the IVTM CTICC Office by taking event briefs or event information and implementing accordingly.
  • Collate all quotation requirements and information, draft, revise and distribute quotations accordingly, ensuring that turnaround times are strictly adhered to.
  • Scrutinise function sheets as supplied by the Cape Town International Convention Centre for information pertaining to quotations and services to be supplied by the onsite IVTM branch.
  • Enter all jobs on the function sheets into Hiretrack.
  • Regularly update the Events Calendar board to reflect all quoted, tentative and confirmed events.
  • Develop a schedule of events, in conjunction with the Operations Manager and Controller, using the function sheets supplied by the Cape Town International Convention Centre
  • Monitor incoming emails, faxes and other correspondence and reroute to appropriate personnel.
  • On receipt of written confirmation, advise the Technical Manager, change the equipment list and status level on the quotation from Quote through HP, Confirmed and Active and check price lock.
  • Prepare, distribute and file reports.
  • Maintain an orderly and logical filing system for reference purposes.
  • Type general letters and correspondence to clients/suppliers
  • Take minutes of meetings or notes on request.
  • Display communications from Inhouse Venue Technical Management in the on-site office
  • Daily Admin Tasks as per IVTM CTICC Admin Team Leader and Skills training sheet 
  • Promote company values in all dealings with clients.

Requirements:

  • Matric
  • Basic computer literacy
  • Qualification in Business Administration will be advantage
  • 3 years Administration experience

Skills:

  • Good verbal and written communication skills.
  • Courteous and methodical
  • Good telephone manner
  • Ability to cope under pressure
  • Ability to problem solve effectively and timeously
  • Ability to multitask

Basic Knowledge:

  • Excel
  • Word
  • Outlook

Salary: R5000 - R6000 p/m


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Custom Values
Country
South Africa ZA
City
Cape Town
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X-Local SA Admin
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27.06.2015 (973 days ago)

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